Academics / Campus Life

Admission/Tuition Fee Exemption 

1 Announcement (updated 7th February)
2 Admission Fee Exemption System
3 Tuition Fee Exemption System
4 Contact Information

 

 

1.Announcement

・For those who wish to apply for Admission Fee Exemption , Deferred Payment, and Tuition Fee Exemption in 2023 (updated 7th February)
We have released the eligibility and application procedures for the 2023 Admission Fee Exemption, Deferred Payment, and Tuition Fee Exemption. Please check it if you wish to apply.

 

2.Admission Fee Exemption System

There is an exemption system for students who have difficulty in paying Admission fee due to a financial reason.

Your admission fee can be exempted within the limit of our budget. Eligibility for application, financial situation of your family, and scholastic attainments is considered on the basis of our standards.

Deferred Payment of your admission fee means that the deadline of collection is postponed. However, it is required to pay the same full amount of admission fee.

Since the application for the exemption or deferred payment of the admission fee also serves as the application for the tuition fee exemption, please refer to ② Procedure of application and complete the procedures for both the application for the exemption or deferment of the admission fee and the tuition fee exemption.

 

 

Students eligible for Admission Fee Exemption System

There are differences between Undergraduate enrolled students and Graduate enrolled students. Applicants must meet any of the following eligibility for application.

Undergraduate enrolled students

Students eligible for Admission Fee Exemption Application

Students who face extreme difficulty in paying their admission fee because within one year before enrolling in the university their household supporter (i.e. father) has died.
Students who face extreme difficulty in paying their admission fee because within one year before enrolling in the university students who themselves and/or their household supporter have suffered from a natural disaster such as a storm or flood.
 Those who are the main household supporter or those who have been affected by the following catastrophic disaster.
 The target catastrophic disasters: Storm and heavy rain in August, September 2019/Typhoon 19, 2019 /Heavy rain in July 2020
 As of 1st April 2023 (or 1st October 2023), those who have two or more applicable items in the following ① to ⑤ and are extremely difficult to pay the admission fee.

 ① The household supporter has been receiving medical treatment for 6 months or more due to illness or accident.

 ② The household supporter is a physically handicapped person.

 ③ Within one year before enrollment, the household supporter lost his/her job or the company he/she runs went bankrupt.

 ④ It is a livelihood protection household.

 ⑤ Single-parent family

 ※These qualifications must be met by the individual residing in Japan or by the person responsible for financing the study who resides in Japan.

 

Students eligible for Deferred Payment of Admission Fee Application

Students eligible to apply for admission fee exemption.

As of 1st April 2023 (or 1st October 2023), those who have one or more applicable items in the following ① to ⑤ and are extremely difficult to pay the admission fee.

 ① The household supporter has been receiving medical treatment for 6 months or more due to illness or accident.

 ② The household supporter is a physically handicapped person.

 ③ Within one year before enrollment, the household supporter lost his/her job or the company he/she runs went bankrupt.

 ④ It is a livelihood protection household.

 ⑤ Single-parent family

 ※These qualifications must be met by the individual residing in Japan or by the person responsible for financing the study who resides in Japan.

 

Graduate enrolled students

Students eligible for Admission Fee Exemption Application and Deferred Payment

Students who have difficulty in paying their admission fee for financial reasons (excluding loan repayment or other debt), and who are moreover recognized as excellent academic achievers.
Students who face extreme difficulty in paying their admission fee because within one year before enrolling in the university students who themselves and/or their household supporter have suffered from a natural disaster such as a storm or flood.

Those who are the main household supporter or those who have been affected by the following catastrophic disaster.

 The target catastrophic disasters: Storm and heavy rain in August, September 2019/ Typhoon 19, 2019 /Heavy rain in July 2020

 ※These qualifications must be met by the individual residing in Japan or by the person responsible for financing the study who resides in Japan.

 

② Procedure of application

There are differences between Undergraduate enrolled students and Graduate enrolled students. 

The application for admission fee exemption (deferred payment) also serves as the application for tuition fee exemption. If the tuition fee exemption procedure is not completed, the application for admission fee exemption (deferred payment) will be denied.

 

Undergraduate enrolled students

1. Select <Admission Fee Exemption> in [Payment Details] on the Payment Page of the Web-based Admission Procedure System

  If you select the Admission Fee Exemption, the amount of premium payment will be displayed.

  Please pay only the insurance premium out of the enrollment payment.

 2. Submit the Admission Fee (Deferred Payment) Application

  Please submit "Nagoya University Admission Fee Exemption and Deferred Payment of Admission Fee Application Form". Please print out the "Application Form" from ④Application Form.

 【Deadline Friday, March 24, 2023 [MUST ARRIVE]

 【Mailing Address】Student Support Division (See 4.Contact Information)

3. Apply Through Tuition Fee Exemption Application System After Enrollment

  Please enter your application information into the tuition fee exemption application system within the application period.

 【Application PeriodWednesday, 12th April - Monday, 24th April 2023 noon (JST) [PUNCTUAL]

  For details, please check the Procedure of application for Tuition Fee Exemption section.

4. Submit the Required Documents Displayed in Tuition Fee Exemption Application System by the Deadline

  Please submit your application documents at the document 【Submission site】.

  If you are unable to submit the documents at the above submission site, please submit them by [Postal mail] or in person at the Student Support Division counter by the deadline.

  For details, please check the Procedure of application for Tuition Fee Exemption section.

 

Graduate enrolled students

1. Submit the Admission Fee (Deferred Payment) Application

  At the time of admission procedure, please submit "Nagoya University Admission Fee Exemption and Deferred Payment of Admission Fee Application Form".

  ※ Please follow the instructions of the graduate school in which you plan to enroll for submission and submission deadlines.

2. Apply Through Tuition Fee Exemption Application System After Enrollment

  Please enter your application information into the tuition fee exemption application system within the application period.

  【Application Period】Wednesday, 12th April - Monday, 24th April 2023 noon (JST) [PUNCTUAL]

  For details, please check the Procedure of application for Tuition Fee Exemption section.

3. Submit the Required Documents Displayed in Tuition Fee Exemption Application System by the Deadline

  Please submit your application documents at the document 【Submission site】.

  If you are unable to submit the documents at the above submission site, please submit them by [Postal mail] or in person at the Student Support Division counter by the deadline.

  For details, please check the Procedure of application for Tuition Fee Exemption section.

 

③Amount of Admission Fee Exemption

Full amount or half amount of admission fee that is supposed to be paid is exempted.

They were exempted half amount of admission fee latest few years.

 

④Application Form

Print "Nagoya University Admission Fee Exemption and Deferred Payment of Admission Fee Application Form" from Nagoya University website.

Admission Fee Exemption (Deferred Payment) and Tuition Fee Exemption Application Guidelines Nagoya University FY2023
Nagoya University Admission Fee Exemption and Deferred Payment of Admission Fee Application Form example

 

⑤Section in charge of distribution and acceptance

The office in charge of accepting applications is following: (They will inform along with admission procedure.)

  For all undergraduate enrolled students: Student Support Division

  For all graduate enrolled students: Office of each department or course

  ※Documents concerning tuition fee exemption should be submitted to the Student Support Division.

 

⑥Application Result

Standard schedule of notification of application result

  Enrolled students for spring semester: In middle of July

  Enrolled students for fall semester: In middle of December

Notification of results will be made through the "Educational Affairs system".

NU PORTAL > Student Affairs > Course registration and grading > Messages For You

When the notification date is set, it will be posted on the university website, so please check it as appropriate and come to pick it up.

※Notification will not be made by postal mail or over the counter.

 

⑦Notes

・Admission fee is not refunded if it is paid before your application for Admission Fee Exemption or Deferred Payment of your admission fee is approved.

・If an application is filed, payment will be deferred until the debit date indicated in the notice of results.

・Applicants (students) are asked about the financial situation of their family and so forth. In principle, confirmation and missing documents will be sent to the THERS e-mail address.

・Students are expelled if they do not pay admission fee on or before the deadline, excluding the case where they are permitted full exemption.

 

 

3.Tuition Fee Exemption System

There is an exemption system for students who have difficulty in paying tuition fees due to a financial reason.

Your tuition can be exempted within the limit of our budget. Eligibility for application, financial situation of your family, and scholastic attainments are considered on the basis of our standards.

 

Students eligible for Tuition Fee Exemption Application

Undergraduate students and graduate students (regular students) who have difficulty in paying tuition fees and fall under any of the following are eligible to receive Tuition Fee Exemption based on the selection.

Even if you are a Japanese undergraduate student enrolled after 2020, you will be eligible for the application if you meet the following exemption application qualifications second or later.

Students who face difficulty in paying their tuition fee due to economic reasons (excluding loan repayment or other debt) and are recognized as having excellent academic achievements.
Students who face extreme difficulty in paying their tuition fee during the time periods designated below because their household supporter has died, or students who themselves and/or their household supporter have suffered from a natural disaster such as a storm or flood.

Those who are the main household supporter or those who have been affected by the following catastrophic disaster.

  The target catastrophic disasters: Storm and heavy rain in August, September 2019/ Typhoon 19, 2019 /Heavy rain in July 2020

Circumstances similar to those indicated above and approved by the University president.

   ※These qualifications must be met by the individual residing in Japan or by the person responsible for financing the study who resides in Japan.

 

②Procedure of application

Note that the system availability period and application period are different for new students entering in 2023 and current students who have been admitted before FY2022.

Students admitted before FY2022
1. Check the "Admission Fee Exemption (Deferred Payment) and Tuition Fee Exemption Application Guidelines Nagoya University FY2023" on the ④Application Form.

2. Apply Through Tuition Fee Exemption Application System.

  Tuition Fee Exemption Application System

Application Period

Spring Semester: Tuesday, 7th February - Friday, 10th March 2023 17:00 (JST) [PUNCTUAL]

Fall semester: To Be Determined (scheduled to be posted later August - early September 2023 the university website

  ※Once the period of availability is exceeded, we will not be able to accept your application.

  ※This system only guarantees operation in the campus environment.

  Graduate students can use the system from off-campus by using the VPN service.

  If you are unable to use the VPN service or have other unavoidable circumstances that prevent you from coming to the university, please notify Student Support Division.

3. Submit the Required Documents Displayed in Tuition Fee Exemption Application System by the Deadline.

  Please submit your application documents at the document 【Submission site】.

  The location and date of document receipt differ depending on the campus.

  Application documents can be submitted by appointment only, so please make an appointment for submission date and time in the tuition fee application system before coming to the site.

  ※Please note that the submission address for graduate students has been changed to the Student Support Division as for undergraduate students from 2023.

  ※If you are unable to submit the documents at the above Submission site, please submit them by [Postal mail] or in person at the Student Support Division counter by the deadline.

  ※When sending by postal mail, please send by Acceptance-recorded mail or Letter Pack Light, etc., which will keep a record. Inquiries regarding the arrival of documents will not be answered.

  The least expensive recorded mailing method is "Acceptance-recorded mail".(¥244~)

Deadline Friday, March 24, 2023[MUST ARRIVE]

【Mailing Address】Student Support Division (See 4.Contact Information)

Submission site: Students admitted before FY2022

Campus Date and time (JST) Submission site
Higashiyama

All days from 9:30 a.m. to 4:30 p.m.

  Friday, March 17

  Monday, March 20

  Wednesday, March 22

Thursday, March 23

Kitan Hall

Law and Economics Shared Facilities Building 2F

(Campus MAP C4③)
Tsurumai

Wednesday, March 15,

9:30 a.m. - 4:30 p.m.

Basic Medical Research Building 1F

Conference Room 1

(in front of the Student Affairs Office)
Daiko

Tuesday, March 14,

9:30 a.m. - 4:30 p.m.

Main Building 2F

Lecture Room 4

(Campus MAP①)

 

Students admitted in April 2023
1. Check the "Admission Fee Exemption (Deferred Payment) and Tuition Fee Exemption Application Guidelines Nagoya University FY2023" on the ④Application Form.

2. Apply Through Tuition Fee Exemption Application System.

 Tuition Fee Exemption Application System

Application Period

Spring Semester: Wednesday, 12th April - Monday, 24th April 2023 noon (JST) [PUNCTUAL]

Fall semester: To Be Determined (scheduled to be posted later August - early September 2023 the university website

  ※Once the period of availability is exceeded, we will not be able to accept your application.

  ※This system only guarantees operation in the campus environment.

  Graduate students can use the system from off-campus by using the VPN service.

  If you are unable to use the VPN service or have other unavoidable circumstances that prevent you from coming to the university, please notify Student Support Division.

 3. Submit the Required Documents Displayed in Tuition Fee Exemption Application System by the Deadline.

  Please submit your application documents at the document 【Submission site】.

  The location and date of document receipt differ depending on the campus.

  Application documents can be submitted by appointment only, so please make an appointment for submission date and time in the tuition fee application system before coming to the site.

  ※Please note that the submission address for graduate students has been changed to the Student Support Division as for undergraduate students from 2023.

  ※If you are unable to submit the documents at the above Submission site, please submit them by [Postal mail] or in person at the Student Support Division counter by the deadline.

  ※When sending by postal mail, please send by Acceptance-recorded mail or Letter Pack Light, etc., which will keep a record. Inquiries regarding the arrival of documents will not be answered.

  The least expensive recorded mailing method is "Acceptance-recorded mail".(¥244~)

Deadline Monday, April 24, 2023 [Postmark is vaild on the day.]

【Mailing Address】Student Support Division (See 4.Contact Information)

【Submission site: Students admitted in April 2023】

Campus Date and time (JST) Submission site
Higashiyama

All days from 9:30 a.m. to 4:30 p.m.

  Wednesday, April 19

  Thursday, April 20

  Friday, April 21

Science Building B-115

International Lounge

(Campus MAP D3③)

Tsurumai

Tuesday, April 18,

9:30 a.m. - 2:00 p.m.

Basic Medical Research Building 1F

Conference Room 1

(in front of the Student Affairs Office)
Daiko

Monday, April 17,

9:30 a.m. - 4:30 p.m.

To Be Determined

(To be published in early April)

 

③Amount of Tuition Fee Exemption

Full amount or half amount of tuition fee that is supposed to be paid is exempted.

 

Application Form

Admission Fee Exemption (Deferred Payment) and Tuition Fee Exemption Application Guidelines Nagoya University FY2023
Form1 School Identification example
Form2 Salary Prospects Certificate example
Form3 Statement example
Form4-1 Salary Payment (Estimated) Certificate example
Form4-2 Monthly Payment Details of Part-Time Job (for 3months) example
Form6 Inevitable Reason example

 

⑤Section in charge of distribution and acceptance

The address for submission of documents and inquiries for both undergraduate and graduate students has been changed to the Student Support Division from FY2023.

Please make sure that there are no mistakes in the address for submission or inquiries.

 

⑥Application Result

Standard schedule of notification of application result

  Spring semester: In beginning of August

  Fall semester: In middle of December

Notification of results will be made through the "Educational Affairs system".

NU PORTAL > Student Affairs > Course registration and grading > Messages For You

When the notification date is set, it will be posted on the university website, so please check it as appropriate and come to pick it up.

※Notification will not be made by postal mail or over the counter.

 

⑦Notes

・Tuition is not refunded if it is paid before your application for Tuition Fee Exemption is approved.

・If an application is filed, payment will be deferred until the debit date indicated in the notice of results.

・In principle, confirmation and missing documents will be sent to the THERS e-mail address.

・If students were subjected to disciplinary action or there were false facts in the contents of the application documents, even after the exemption decision, the exemption permit will be revoked for that period.

As a general rule, repeaters and those who have exceeded the standard period of study are not eligible for Tuition Fee Exemption Application, but those within one year may be accepted for some reason.

Make a copy of all the documents you submit and keep them in a safe place until the results are notified. If there are any corrections, you may make corrections and resubmit a copy.

 

 

4.Contact Information

①Access

Furo-cho, Chikusa-ku, Nagoya,

464-8601, Student Support Division, Tuition Fee Exemption Office (Campusmap:D3⑥)

Opening Hours: Weekdays 9:00 a.m. (JST) - 5:00 p.m. (JST)

 

②Mailing Address

Furo-cho, Chikusa-ku, Nagoya,464-8601, Student Support Division, Tuition Fee Exemption Office Student Support Division, Scholarship Section, In charge of Tuition Fee Exemption

  ※When sending by postal mail, please send by Acceptance-recorded mail or Letter Pack Light, etc., which will keep a record. Inquiries regarding the arrival of documents will not be answered.

  The least expensive recorded mailing method is "Acceptance-recorded mail".(¥244~)

  ※Please write "Tuition Fee Exemption application form enclosed" in red on the front of the envelope.

 

③Contact Information

Mail Address: gaku-sien3(at)adm.nagoya-u.ac.jp ※Replace (at) with @.

When contacting us by e-mail, please paste the following inquiry template into the body of your e-mail.

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■Applicant Information (All must be listed.)

 Undergraduate or graduate school you belong to (As of April 1, 2023):

 Bachelor or Master's or Doctoral Program:

 Name:

 Student Number(9-digit): (Leave blank if student ID number is unknown before entering school or continuing on to higher education.)

 

 ■Details of Inquiry:

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