Academics / Campus Life

Regarding Classes to Be Held in AY 2021 (Guide for Current and New Students)

For G30 students

 For more details, check the Institute of Liberal Arts and Sciences website.



 This Guide is to inform you of our policy regarding classes for the 2021 academic year, COVID-19 infection prevention measures, contact information, and other basic information regarding student life. (Published March 11, 2021)

 

 This page will provide all students with the University-wide policy regarding classes, orientations, and final exams for the 2021 academic year, as well as any notices to students. We will update this page as needed, so please check back regularly. We will also send notifications through the Nagoya University Mail System (*@*.mbox.nagoya-u.ac.jp).

 

Basic Information About COVID-19 (Q&A)【Japanese only】

 

Table of Contents

I.Classes to be Held in AY 2021

1. Plans for AY 2021 Classes
2. Learning Environment
3. Course Tools and Remote Classes
4. Course Registration
5. Classes That Will Be Held Biweekly
6. Students Who Have Concerns About Coming to the University
7. Students Who Cannot Enter Japan

Ⅱ.COVID-19 Infection Prevention Measures at Nagoya University

1. Rule to Prevent Infection
2. Educational measures to be taken in the event of an outbreak of a person infected with the new coronavirus, etc., and the handling of cases where a student of the University is absent from class due to infection with the new coronavirus or cold symptoms such as fever

Ⅲ.Other Information

1. Contact Information
2. Methods of Contacting Students
3. Other Notes

 Links for Students


  

I. Classes to be Held in AY 2021

1.Plans for AY 2021 Classes

  We will continue to conduct educational activities in the 2021 academic year with COVID-19 prevention measures in place.

 Classes will be conducted in several formats, such as face-to-face classes, remote classes, or a combination of the two. The appropriate format for each class will be decided after comprehensive consideration of important factors, including educational effectiveness, student mental health, classroom size, placement of desks/chairs, the number of participants, etc.

 In order to prevent infections, we will be holding classes with a limit on classroom capacity, which will make it difficult to hold all classes face-to-face. For this reason, we will continue to hold classes remotely using ICT. However, for classes where face-to-face meetings are particularly important, such as experiments, practical training, and seminars, we are looking into holding classes on campus using measures such as combining face-to-face and remote classes and holding biweekly classes.

 How individual classes will actually be held will be listed on the syllabuses and announced on the websites of all undergraduate and graduate schools and the Institute of Liberal Arts and Sciences.

 Please note that depending on the state of COVID-19 infections, the "Educational Activities" Level and/or class formats may change. We currently expect the "Educational Activities" Level to be Level 1.

 

 After considering a wide variety of factors, including experiences from the 2020 academic year, discussions between students and the President, results from various surveys, and the state of society, we have decided that our general policy, including classes, should allow students more opportunities to come to the University and interact and communicate with faculty and each other during the 2021 academic year.

 That said, there are students who are worried about coming to the University for a variety of reasons. We have requested each undergraduate and graduate school to make sure those students are not at a disadvantage in terms of obtaining credits. *Please refer to Article 6 for more information.

 

2.Learning Environment

 To prevent the spread of COVID-19, we are expecting online classes for many courses. We strongly recommend that you prepare a telecommunication device for learning, such as a laptop, as well as a reliable internet connection.

 If you cannot prepare a telecommunication device for learning, such as a laptop, or a reliable internet connection due to financial constraints or other reasons, consult your undergraduate or graduate school.

 In principle, online classes are conducted for students to attend classes from home without the need to come to campus, however, there will be cases where students have both face-to-face classes and remote classes on the same day. In such cases, we ask that students who have telecommunication devices such as laptops use on-campus access points (places where students can take online classes using Wi-Fi). (On-campus access points will be closed if the "Educational Activities" Level is raised to Level 5. Please note that the number of computers in PC rooms is limited, as they are prepared on the assumption that they will be used for classes.)

 As online lectures are expected to use a high volume of data, please be careful if you have a data usage limit.
【Reference] Approximate data transmission volume for online lectures (UTDH / University of Tokyo, Humanities and Informatics) *Japanese only



*On-campus access points (places where you can take online classes using Wi-Fi)
 All students can use open spaces on campus and empty (unlocked) lecture rooms where face-to-face classes are not conducted as Access Points. In addition, in AY 2020, we allowed the use of some dining rooms on Higashiyama Campus as study rooms and Access Points. The immediate plans for opening up in FY2021 are as follows. Please make good use of these places to avoid the 3Cs.

  • Use of Access Points on Campus (April 2021~)

  • Locations and times where the Co-op cafeteria is open for study (For the time being, only one location in the Higashiyama area in FY2021)
     Location: Higashiyama area, Southern area "Sai"
     Period: April 12 - August 6, 2021, Monday through Friday (not available on national holidays)
     
    Hours: 8:40-18:00 (10:30-13:00 is for meal use only.)
    【Notice】
    Note that using the dining halls for conversation is not allowed. Please follow the instructions of Co-op employees in the cafeteria.  *Notes on the use of the Co-op cafeteria


*Lending of laptop computers for remote class support

 We will lend you our own laptop computers free of charge to support your remote learning on campus.  For more details, please refer to "Lending of laptop computers for remote class support".
 

3.Course Tools and Remote Classes

 Classes will take place through face-to-face classes in classrooms, remote classes (on-demand classes), remote classes (real-time interactive classes), or a combination of the three. Please check either on the syllabus (before course registration) or on the NUCT class page (after course registration) to see how each class will take place.

 

  • Remote classes (on-demand classes)

     Learning takes place via the distribution of learning materials (lecture slides etc.) and lecture videos. Submission of reports, question and answer sessions, and discussions will take place using NUCT functions.

    

  • Remote classes (Interactive communication classes)
     Lectures will be broadcast in real time using teleconferencing systems (Teams, Zoom, etc.) Faculty and students will have question and answer sessions and discussions in real time.

  

 As part of our measures to prevent the spread of COVID-19, class management and examinations will be done via each course's website on NUCT.*

  •  NUCT (Nagoya University Collaboration and course Tools) is an education and study support system where class management (class announcements, viewing lecture material, assignment instructions, submission of reports, etc.) is completed online.

  • How to use NUCT page (video also available)

 
【Precautions, etc.】

 

 Each undergraduate/graduate school has determined how to handle any potential acts of academic dishonesty during examinations, and warnings have been sent out. Acts of academic dishonesty (copying someone else's report or viewpoints posted on the internet and submitting it as your own work, plagiarism (use without appropriate citations), etc.) are prohibited for reports and assignments as well. If acts of academic dishonesty are discovered, you may be subject to discipline, which may impact your ability to graduate on time. Absolutely avoid acts of academic dishonesty. 

 

 

4.Course Registration

 Please register for courses based on the currently posted syllabuses. Registration will begin March 18 for current students and April 3 or 4 for new undergraduate students; new graduate students will be informed of their registration dates by their graduate schools. If there are any changes to class formats or grade evaluation methods, we will inform you via the NUCT class pages. (Some schools and graduate schools may inform you by other means.)

  

5.Classes That Will Be Held Biweekly

 There are some courses that will be designated as "Biweekly Classes". Each undergraduate and graduate school and the Institute of Liberal Arts and Sciences will announce which courses will use this format.

 

  【Biweekly Classes】
 In biweekly classes, all students are divided into two groups based on student ID number, and each group comes to campus for class every other week. The group that does not come to campus will take that week's class remotely (on-demand).
 (Example: In a semester of classes, students will attend half of classes in a classroom and half remotely (on-demand). 

 

Circled Number on the Academic Calendar

Odd-Numbered Day

Even-Numbered Day

Student ID: Odd

Face-to-Face

Remote

Student ID: Even

Remote

Face-to-Face

 

*AY2021 Academic Calendar (if there is a separate calendar for your undergraduate/graduate school, please follow what is written there.)

  

6.Students Who Are Concerned About Coming to the University

 For students who are concerned about coming to the University, such as students with underlying health conditions or students living with seniors, please consult the Student Affairs Section at your affiliated undergraduate/graduate school and not the faculty member in charge of each class. Depending on the details of your consultation, we may refer you to the Student Support Center.

 

7.Students Who Cannot Enter Japan

 For students who cannot enter Japan, we will hold remote classes using ICT, and we will take measures so that you will not be at a disadvantage in your studies. Please consult your undergraduate or graduate school and your supervisor. 



 COVID-19 Infection Prevention Measures at Nagoya University

 1.Rule to Prevent Infection

 We have summarized points of caution for students in two notifications: "To All Students of Nagoya University (Daily Life)"  (Last Updated: April 12, 2021) for behavior during school terms, and "To All Students of Nagoya University (Daily Life Outside of Class Periods)" for behavior during school holidays. Please abide by these guidelines.

 You must act responsibly at the University, even when interacting with other students outside of class and during meals. Please act with care and avoid the "3Cs" and "5 Situations" *2. We have asked the University Co-op to offer more take-out meals in addition to taking infection prevention measures at cafeterias. We also plan to have each school/graduate school open up classrooms and other rooms as spaces to eat, so please use these to avoid the 3Cs.

 

 Fundamentals of Infection Prevention

  • Be thorough with "Infection Prevention Measures" *1.
  • Avoid the "3Cs" and the "5 Situations"  *2.
  • Wear a mask. Be sure to wear a mask at all times when around other people, both on and off campus.
  • Disinfect and wash your hands and practice cough etiquette.
  • Please install and use the COVID-19 Contact-Confirming Application "COCOA" recommended by the Ministry of Health, Labor and Welfare.

 

*1 Infection Prevention Measures

◇If you have cold-like symptoms such as a fever, do not come to the University. Instead, rest at home.

◇If you have any of the following symptoms, consult the Nagoya University Health Administration Office.

Health Administration Office TEL: 052-789-3970 、E-mail:hokekan@htc.nagoya-u.ac.jp

  • If you have difficulty breathing, feel extremely tired, or have a high temperature; if you have cold-like symptoms, such as fever, cough, or sore throat, continuing for 4 or more days (if you have an underlying condition or symptoms are unbearable, do not wait for 4 days; act immediately); or your sense of taste or smell is abnormal
  • If you are to take a PCR test
  • If you are diagnosed as infected with COVID-19
  • If the Health Center designates you as a close contact
    • If a family member living with you is designated as a close contact
    • If you are suspected of being a close contact, even if you are not designated as one

COVID-19 Communication System for Student or Faculty/Staff Members

 

◇Maintain an adequate distance from each other (including when dining in the cafeteria)

  • Sit in every other seat (in some circumstances, more space may be taken)

◇Avoid spending long hours in a closed room, etc.

  • Take a break every 30-40 minutes and ventilate
  • Wash your hands during breaks

 ◇ Dining Together

  • Please do not dine or attend parties at restaurants or bars while COVID-19 is spreading through Aichi Prefecture. Please also refrain from inviting friends to eat or drink at your own room or home (small spaces can easily lead to the 3Cs, and these events often result in drinks, chopsticks and plates being shared, which increases the risk of infection).

 ◇During Classes

  • Our View on COVID-19 Prevention Measures in Face-to-Face Classes.
  • For classes that involve speaking and laboratory and practical classes where participants are in close physical distance of each other, we may ask you to wear a face shield (masks are to be worn even when a face shield is being worn). Face shields will be sold at the Nagoya University Co-op starting in late March.
  • Thoroughly disinfect shared equipment in laboratory classes.

 Infection Prevention Measures at Cafeterias, etc.


*2 "3Cs", "5 Situations"

  • "3Cs": There is an increased risk of COVID-19 infection in places where the following 3 conditions overlap: (1) closed spaces with poor ventilation, (2) crowded places with many people nearby, and (3) close-contact settings such as close-range conversations (the "3Cs" (Closed, Crowded, Close-contact)). In order to lessen the risk, it is advised to avoid conditions that have any of the Cs whenever possible, not just conditions where the 3Cs overlap.

Flyer from the Ministry of Health, Labor and Welfare: Avoid the "Three Cs!"

  • "5 Situations" that increase the risk of infection: social gatherings with drinking alcohol, long feasts in large groups, conversations without a mask, living together in a small limited space, and switching locations.

   Flyer from the Ministry of Health, Labor and Welfare:"5 situations" that increase the risk of infection

  

2. To All StudentsRegarding Academic Measures to be Taken if University Members Become Infected with COVID-19 & Regarding Treatment of Class Absences Due to COVID-19 Infection or Fever/Cold Symptoms

 
It was posted on the Nagoya University Portal. Please log in to check it out.



 Other Information

1.Contact information

① Inquiries related to classes

・Inquiries related to general information and course registration procedures for Liberal Arts & Sciences Courses: Liberal Arts & Sciences Office (Zoom Inquiry Desk, e-mail address, telephone number)

・Inquiries related to general information and course registration procedures for specialized/major courses at undergraduate and graduate schools: Administration section of the undergraduate or graduate school offering the course

・Inquires related to course details:  Contact the course instructor

*For inquires etc. on how to use course tools such as Word, Excel, PowerPoint, etc., go to the Liberal Arts & Sciences Office instead of the course instructor. (For specialized/major courses, go to the undergraduate or graduate school offering the course.)

 
② For concerns related to physical health such as cold symptoms, contact the Health Administration Office.

 Health Administration Office  TEL: 052-789-3970
 E-mail:hokekan@htc.nagoya-u.ac.jp

 
For issues related to student life, consult the Student Services Center.

 Student Services Center  TEL: 052-789-5805 Open weekdays from 10 AM to 5 PM  、E-mail : soudan@gakuso.provost.nagoya-u.ac.jp 
  *Online consultation using a web conference system is also available.

  

2.Means of Contacting Students

  Nagoya University students should use the Nagoya University Portal to register for courses, view information about class cancellations and make-up classes, check end-of-semester grades, access learning reference materials, etc.

 Various notices from the University will also be sent using the Portal (using the message notification function. Notifications will be sent to your Nagoya University e-mail address or the e-mail address you specify).

 In addition, notifications will be sent through mailing lists of your undergraduate or graduate school, electronic bulletin boards, etc. 

 

3.Other Notes

Nagoya University ID

 Information Services at the University require a Nagoya University ID. After obtaining an ID, you must undergo "Information Security Training for New Students" and pass the test in order to use your ID. Undergraduate students cannot register for courses unless they pass the test.

 Furthermore, from your second year of enrollment onwards, you are required to undergo "Annual Information Security Training" once every year. Students who do not take this training within a certain period will have their Nagoya University ID suspended.

  

Periodical Health Checkup for First-Year Undergraduate Students and Other Students

 Please check the Health Administration Office websiteLink for the latest information.

 

Purchase of Commuter Passes

 In principle, commuter passes will be issued between the stations (or bus stops) closest to your home and Nagoya University.

 To purchase a commuter pass from JR, Meitetsu, Kintetsu or other railroad/bus companies, present a university-issued Student Commuter Pass Issuance Card and your Student ID Card to the commuter pass issuance counter. For details about purchasing commuter passes, please inquire at the appropriate railroad/bus company.

 Note that for the Transportation Bureau, City of Nagoya (City Bus/Subway), you will be able to purchase a commuter pass for any requested section or route by presenting only your Student ID Card. However, if you are purchasing a commuter pass connected to another public transportation provider, a Student Commuter Pass Issuance Card is required, and in principle, the commuter pass will be issued only for travel between the stations (or bus stops) closest to your home and Nagoya University.

* Please check for details on the Transportation Bureau, City of Nagoya website .

 Students can receive the Student Commuter Pass Issuance Card from the office of their undergraduate or graduate school.

* However, until September of their second year, undergraduate students should go to the office of the Institute of Liberal Arts and Sciences to receive it.

 

Printers for Students

 There are no printers that can print for free in classrooms. If you need to print documents, use the cloud-on-demand service provided by the University Co-op (fee required).

 

 

 Links for Students

Information on the University's compliance with COVID-19, class implementation policies, and other important information for students at the University.

 

Classes

 

Contact information

 

For new undergraduate students

 

Other 

 

 

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