News

Guidelines for Activities at Nagoya University During the Novel Coronavirus (COVID-19) Pandemic

September 4, 2020

Nagoya University Alert Categories

Currently At: Category B (starting September 5, 2020)

Category

Definition

A
(Caution)

Risk of infection is low.

B
(High Alert)

There remains a risk of infection, but Aichi is not currently designated as a region under state of emergency, and the government and regional authorities have not requested schools to close. Or, an individual infection has resulted in the temporary closure of an individual building or department. (Please note that this may increase to Level C depending on circumstances.)

C
(Emergency)

1) The government or regional authorities have requested all schools to close in accordance with a national declaration of a state of emergency, etc., 2) due to the rapid increase in infected people, the measures must be taken immediately to prevent the spread of infection and ensure the safety of University's members, or 3) individual infections have occurred in multiple parts of campus, or a cluster infection has been discovered, etc.

 

Specific Activity Guidelines (starting September 5, 2020)

 

Level

Activity

1.Educational Activities (lectures / seminars and experiments / practical training)

Level 1

After taking measures to prevent the spread of infection,

  • Conduct lectures and seminars (with a participant cap if conducting face-to-face classes)
  • Conduct experiments and practical training (with a participant cap if conducting face-to-face classes)
  • Actively utilize ICT-based remote classes alongside face-to-face classes
  • Access Points: Open

2.Faculty and Research Activities

Level 1

After taking measures to prevent the spread of infection,

  • Conduct research activities
  • Maintain social distancing, particularly at seminars, etc.

3.Administrative Work(administrative and technical staff, URA, and specialists)

Level 1

Work-from-home and staggered working hours recommended

4.Meetings

Level 2

Hold meetings online whenever possible.
After taking measures to prevent the spread of infection, face-to-face meetings may be conducted.

5.Entrance Restrictions for Students

Level 1

Undergraduate students should avoid coming to the university unless necessary.

6. Entrance Restrictions for Non-University Members

Level 1

After taking measures to prevent the spread of infection, non-university members may enter campus.
However, individuals who come to the university should avoid being on campus any longer than is strictly necessary.

7.Extracurricular Activities

Level 1

Activities are permitted, while paying attention to preventing the spread of infection

8.Domestic Business and Private Travel

 

*For international travel, please follow the Travel Advice and Warning on Infectious Diseases posted on the Ministry of Foreign Affairs website.

Level 2

Avoid unnecessary and non-urgent business and private travel to high-risk areas.

 
As the novel coronavirus infectious disease (COVID-19) continues to spread throughout the country, Nagoya University has established the following university-wide guidelines covering a wide array of activities and operations. These guidelines are intended to provide a set of appropriate, flexible standards allowing Nagoya University members to take part in activities according to the demands of the present circumstances. The activities taking place at Nagoya University are many and varied, but we ask each department to refer to these guidelines and take action in a proactive and independent manner. In addition, all faculty and staff should take care to avoid the Three Cs, wash their hands, wear a mask, and observe cough etiquette in their daily lives. Moreover, thorough measures must be taken to avoid the Three Cs in dining together and other group activities.

 

These guidelines are divided into two sections.
The first is a university-wide alert system. The following three categories will be used to indicate in general the emergency response situation at Nagoya University:


Category A: Caution
Category B: High Alert
Category C: Emergency


Furthermore, we have adopted specific activity guidelines based on the Activity Criteria system created by Osaka University in response to the state of emergency declaration in Osaka Prefecture. The activities referenced in these guidelines include educational activities (lectures/seminars and experiments/practical training), faculty and research activities, administrative work, meetings, entrance restrictions for students, entrance restrictions for non-University members, extracurricular activities, and business and private travel.


These guidelines apply to the entire Nagoya University except for medical activities at Nagoya University Hospital.

 

Due to the rapidly changing situation, Alert Categories and Levels may change. Please check the website every day for the latest updates.

 

1. Educational Activities (lectures/seminars and experiments/practical training)

Level

Activity

Notes

0

Normal operations

 

1

After taking measures to prevent the spread of infection,

  • Conduct lectures and seminars (with a participant cap if conducting face-to-face classes)
  • Conduct experiments and practical training (with a participant cap if conducting face-to-face classes)
  • Actively utilize ICT-based remote classes alongside face-to-face classes
  • Access Points: Open

 

2

After taking measures to prevent the spread of infection,

  • Conduct lectures and seminars (as a rule, classes should be conducted remotely using ICT. If exceptional circumstances require face-to-face classes, the number of people must be limited.)
  • Conduct experiments and practical training (with a participant cap if conducting face-to-face classes.)
  • Access Points: Open

 

3

After taking measures to prevent the spread of infection,

  • Conduct lectures (suspend face-to-face classes and conduct only ICT-based remote classes)
  • Conduct seminars (as a rule, ICT-based remote classes only; in exceptional circumstances, for small classes or if it is deemed an educational necessity, face-to-face classes may be conducted)
  • Conduct experiments and practical training (with a stricter participant cap than in Level 2 if conducting face-to-face classes)
  • Access Points: Open

 

4

After taking measures to prevent the spread of infection,

  • Conduct lectures (suspend face-to-face classes and conduct only ICT-based remote classes)
  • Conduct seminars (suspend face-to-face classes and conduct only ICT-based remote classes)
  • Experiments and practical training allowed (face-to-face classes should be avoided as much as possible and only allowed under exceptional circumstances in which classes cannot be conducted using other methods)
  • Access Points: Open
 

5

  • ICT-based remote classes only
  • Access Points: Closed

Academic accommodations should be extended to students who cannot attend.

 * Access Points: Locations designated by the university where campus Wi-Fi and PCs can be used by students who do not have access to an adequate Internet environment

 

 

2. Faculty and Research Activities

Level

Activity

Notes

0

Normal operations

 

1

After taking measures to prevent the spread of infection,

  •  Conduct research activities
  •  Maintain social distancing, particularly at seminars, etc.
 

2

  • After taking measures to prevent the spread of infection, conduct research activities
  • Recommended that research activities be done from home (telework)
 

3

  • Continuation of research activities at their absolute minimum
  • As a rule, research activities done from home (telework)
  • All faculty members should avoid coming to the university unless necessary to maintain experiments and research resources, etc.
 

4

  • As a rule, all faculty members prohibited from coming to the university
  • Work from home, except for the minimum number of faculty and staff required to maintain safe operations and maintain essential assets to continuing research (living organisms, precision equipment, etc.)
 

 

 

3. Administrative and technical staff, URA, specialists

Level

Activity

Notes

0

Normal operations (work-from-home and staggered working hours allowed)

 

1

Work-from-home and staggered working hours recommended.

 

2

Work-from-home and staggered working hours required.

 

3

Only staff necessary to maintaining university operations may come to the university. All others should work from home.

 

 

 

4. Meetings 

Level

Activity

Notes

0

Activity permitted as usual (meetings may be conducted online).

 

1

When conducting face-to-face meetings, take measures to prevent the spread of infection.

 

2

Hold meetings online whenever possible.
After taking measures to prevent the spread of infection, face-to-face meetings may be conducted.

 

3

Conduct meetings online when attended by more than 10 people, including non-member attendees.

If online meetings are deemed inappropriate due to the need to protect personal information or maintain confidentiality, face-to-face meetings may be conducted only after receiving special permission from the director, etc.

4

Online meetings only

If online meetings are deemed inappropriate due to the need to protect personal information or maintain confidentiality, face-to-face meetings may be conducted only after receiving special permission from the director, etc.

 

 

5. Entrance restrictions for students

Level

Activity

Notes

0

No restrictions

 

1

Undergraduate students should avoid coming to the university unless necessary.

 Library website

2

Undergraduate students are generally prohibited from coming to the university (face-to-face classes allowed under "1. Educational Activities (lectures / seminars and experiments / practical training)" of these guidelines, research room and library use for graduation thesis and graduation research, and Access Point use are permitted).
Graduate students also should avoid coming to the university as much as possible.

 Library website

3

Both undergraduate and graduate students are prohibited from coming to the university.
Graduate students engaged in ongoing experiments and research activities are permitted.
Access Points cannot be used.

 

4

All students, including graduate students, researchers, etc., are prohibited from coming to the university.

 

* It is permitted to come to the university for student counseling deemed necessary by the Student Services Center, regardless of the level

 

6. Entrance restrictions for non-University members

Level

Activity

Notes

0

No restrictions

 

1

After taking measures to prevent the spread of infection, non-University members may enter campus.
However, individuals who come to the university should avoid being on campus any longer than is strictly necessary.

 

2

Only individuals with business on campus may come to the university, with measures taken to prevent the spread of infection.
However, individuals who come to the university should avoid being on campus any longer than is strictly necessary.
Individuals from high-risk areas are requested to avoid coming to the university unless urgent and necessary.

 

3

Individuals not affiliated with the University are barred from entering campus.

 

 

7. Extracurricular activities

Level

Activity

Notes

0

Activities permitted as usual

 

1

Activities are permitted, while paying attention to preventing the spread of infection

Specific infection prevention measures shall be determined after discussion with the university.

2

Some activities are permitted with close attention to infection prevention and limited hours

Specific range of activities shall be determined after discussion with the university.

3

All activities suspended

 

  

 

8. Domestic Business and Private Travel (all university members)

Level

Activity

Notes

0

Travel permitted as usual

 

1

Take care when traveling to high-risk areas.

 

2

Avoid unnecessary and non-urgent business and private travel to high-risk areas.

 

3

Prohibition of unnecessary and non-urgent business and private travel to areas under state of emergency.
Avoid all other business and private travel.

 

4

As a rule, all travel is prohibited.

 

  ※For international travel, please follow the Travel Advice and Warning on Infectious Diseases posted on the Ministry of Foreign Affairs website.

 

To All Students:

If you have any troubles or concerns about your studies or other parts of your life, please do not hesitate to contact your affiliated department or the Student Services Center at any time.

 

 Inquiries

(Consultations related to your studies)

Please contact your affiliated department or the department in charge of each course.

 

(Consultations related to your daily life)

Student Services Center

TEL : 052-789-5805

E-mail : soudan@gakuso.provost.nagoya-u.ac.jp